Computer Bytes - No. 14 The second in our series of how to use Email will discuss how to send and reply to emails, use of address books and sending attachments. Regardless of the email program you are using, sending an email is very easy. You type in the email address of the person you want to send to, the subject, the CC's (anyone you want to get a copy - email address displayed) or the BCC's (anyone you want to get a copy - email address not displayed), your message and hit 'Send'. This process can be made even easier by maintaining an address book in your email program. An address book is a listing of email addresses you frequently use. Most email address books allow you to assign a nickname to the person's address and include their actual name along with other pertinent information like a telephone number or company. Once you have an address book created, you need only click the 'nickname' and a blank email will pop-up for you to complete and send. Depending on the sophistication of your email program you may be able to create email lists. Lists are convenient when you have a group of people to whom you want to send the same email, such as church announcements, minutes of a meeting and the like. Replying to an email is equally as easy. From the open email look for 'Reply' which is usually located along the top of the message but below the address and subject lines. Each email program is different but the 'Reply', 'Reply All', 'Forward', 'Mark Important' or 'Flag', etc. are usually grouped. If you want to reply to only the sender of the email, click 'Reply'; if you want to send to everyone including CC's - click 'Reply All'. A new screen will pop-up with the addresses filled in and you can type you message in the body area and 'Send'. When replying to an email is a good time to clean-up the email by taking out the FW in the subject line and any unnecessary email addresses, subject lines or advertisements in the body of the email. Attaching a document, picture and any other file to an email is accomplished by clicking on the attachment icon in your email program. This will let you type in the path to the location of the attachment. If you do not know the path, there is usually a 'Browse' function that will allow you to go into your computer and locate the file. Once you locate the attachment in your computer, either click on 'Add' or double left click the file name to attach that file to the email. To send more than one attachment, repeat the process. Note - some email programs limit the size of attachments sent and received. Moncrief Web2 Home Page Moncrief Web Design Computer Bytes Index Web Design | Search Engine Optimization | Site Maintenance & Management | Request Information | About Us ~ Sample Sites Send Us an Email | Home Page Copyright 2007 MWD. All rights reserved. Computer Bytes articles may not be reprinted, published, quoted, copied, or used in any manner whatsoever without the expressed written permission of David Moncrief.