Computer Bytes - No. 15 This is the last in our series of how to use Email and in it we will discuss how to use folders, how to delete emails, and how to black-list an unwanted sender. Not only are emails quickly replacing the traditional 'snail-mail' method of sending letters, greeting cards, and the like, but also in many cases, your bills, banking statements and various other notices can be sent via email from many of the larger companies. This means you will probably have a lot of emails you want to keep for reference purposes. Keeping all of them in the 'In' Folder becomes awkward and as time goes on you will have literally hundreds of emails to scan through to find the one you are looking for. Using folders to separate your emails is the answer and will make finding a particular email much easier. You can create folders for a specific person, business or anything else for that matter. For example, if you receive emails from your son or daughter and you want to keep them, create a folder with their name where you keep all of the emails you receive and send. If there are pictures attached, these will be saved also. You may have a folder with a general name like 'Household' or 'Insurance'. By having a folder that may contain a broad range of emails, you may want to consider creating sub-folders within the main folder. This means that 'Household' may now have sub-folders for utilities, auto, medical, etc. Once you have created your folders and sub-folders all you do is 'move' the emails to their appropriate location. To move an email you select the one(s) to be moved, select the folder or sub-folder where you want them placed and then click 'move'. Another advantage of keeping your 'In' folder less full is that your email program should run faster. Even with SPAM filters in place you are still going to get unwanted emails. You can handle them one of two ways. You can delete them by marking the unwanted emails and hitting the 'delete' button inside your email program. Or, you can permanently send future unwanted emails of repeating offenders to the 'SPAM' folder by black-listing them. To black- list a sender, you may or may not need to have the email open, this varies by program. There should be an 'add to black-list' button or something similar where you click to have either the sender of the email or the sender's domain placed on your 'black-list'. Placing an offender on your black-list insures that the next time you receive an email from them it will go directly to the SPAM folder. As a precaution, I generally review the emails in my SPAM folder before deleting them for emails that may have gotten filtered by mistake. Misplaced emails don't happen often, but I have found it is worth my time to check. The above should help you keep your emails organized and while each email program is different - the basics are the same for making the above actions work. Learn to use your email program, a little time spent learning its functions may save you lots of time in the future. Moncrief Web2 Home Page Moncrief Web Design Computer Bytes Index Web Design | Search Engine Optimization | Site Maintenance & Management | Request Information | About Us ~ Sample Sites Send Us an Email | Home Page Copyright 2007 MWD. All rights reserved. Computer Bytes articles may not be reprinted, published, quoted, copied, or used in any manner whatsoever without the expressed written permission of David Moncrief.